January 5, 2021
Guidelines for the Event Day
Let’s Break it down for you!
Arrival
On the day of your reserved event The Brownstone will open the doors at 9:00 am for you to decorate the reserved facilities, utilize the dressing rooms and take photographs.
The tables and chairs will be set per agreed upon layout. The ceremony location will be set at least 4 hours prior to the event, weather permitting.
The Brownstone requests that you limit the number of people present during that timeframe to those assisting with decorating, the wedding party and to the family and friends that are being photographed prior to the wedding reception. Vendors will not be allowed access to the venue prior to 9:00 am the day of the event.
Your Story. Your Style. Your Forever
Ceremony
The Brownstone offers many beautiful ceremony spots including the back lawn, limestone patio, brick patio and main reception hall. You will inform your venue coordinator of your preferred ceremony space at the pre-event meeting. If the ceremony location must be changed due to weather or other circumstances the decision must be made at least 6 hours prior to the ceremony start time. Fifty wooden benches are available to use for outdoor ceremonies but do not move from north west lawn location. 200 white wedding chairs are available to use for ceremonies located on the brick patios. The Brownstone recommends bringing a sound system for all outdoor ceremonies. A 100ft extension cord is required for power out in the lawn.
There is so much to celebrate!
Additional Reception Time
The Brownstone rental pricing is for a 5-hour event or 6-hour event with a ceremony.
Event time is considered from the start of your ceremony until last call. In the event additional facility reception time is desired, you may purchase additional time in one-hour increments. If additional bar services are also desired it may be coordinated through the managing director and additional fees will apply. The Brownstone reserves the right to refuse to extend any reception or bar service in its sole discretion.
Under no circumstances may the reception be extended beyond midnight.
Departure
The bar will be closed at least 15 minutes prior to the end of the event. All events must be over no later than midnight. It is your responsibility to remove all items brought into The Brownstone including but not limited to decorations, linens, flowers, food, dinnerware and personal items. The Brownstone staff does not assist with this responsibility. Clean-up must be started as soon as the event is over and completed as quickly as possible so we may prepare the facility for the next scheduled event. You are required to work with the venue coordinator to verify the venue has been cleaned and all items removed. If the kitchen is utilized there will be specific cleaning instructions posted and checked prior to the caterer and/or Client leaving the venue or an additional fee will be charged to the credit card on file. If anything is left at the venue, it will be placed in lost and found for one week.
Please contact us with any questions at 785-235-0057
or by email at events@thebrownstonetopeka.com
Cheers!
Jennifer Hoffman
Assistant Manager
