The Brownstone Approach

We believe that life is about moments and The Brownstone is here to help create them. Fusing the perfect touches of rustic elegance with the convenience of modern accommodations, your event will tell a unique story that will leave your guests "wowed!"
When you become a Brownstone couple, we will support you throughout the wedding planning journey. Our staff is here to answer questions and will be with you every minute on the day of your event. 

General Questions

What is the building capacity?
The Brownstone's max capacity for the main event hall is 200 people which includes you, your bridal party, your family, your guests and your vendors. The Brownstone does have the ability to add a tent to the brick patio which can expand the capacity of the venue. There is an additional cost for the tent and additional guests.

Is there a deposit? When are the additional payments due? Do you offer a payment plan?
We require a $500 deposit at the time of contract signing. We ask for a second $500 payment 30 days after the contract signing. Six months prior to the event 50% of the remaining fee will be due. The final installment will be required 30 days prior to the event. You are welcome to send smaller, partial payments of any amount prior to the specified due date, so in effect creating your own payment plan on your own schedule. Full payment is due by the specified due date. We also reserve the right to request a credit card on file for any damages to the facility or grounds.

How do I reserve a date?
To reserve a date email us at events@thebrownstonetopeka.com. From there, we can either set up a time to review our contract in person or send it over for review via email. We do not reserve any dates without a signed contract and deposit.

Do I need to schedule a tour or can I just stop by?
We kindly request that all tours are by appointment only. You can request a tour here.

Do we have to utilize your caterers and bar service?
We have a beautiful catering kitchen but no caterer on staff. You are more than welcome to bring in your favorite caterer to utilize the space.
We have our liquor license and require all alcohol to be purchased through the Brownstone. We have multiple packages that accommodate every budget.

Are there overnight accommodations nearby?
Yes. There are multiple hotels just minutes away from the Brownstone including the North Topeka Holiday Inn & Hyatt Place.
 
What tables do you provide?
(25) 30”x 96”Long Banquet – Great for guest seating, buffet and head table
(25) 60” Rounds – Great for cake table or guest seating (under 120)
(5) 30” Rounds – Cocktail tables
(2) 48” rounds – Cake table, guest book table or sweetheart table
(2) 18” x 72” – Guest book and gift table

Do you provided table linens, cups, silverware, etc?
No. The Brownstone does not supply dinnerware or linens.

What happens in case of rain?
We believe in plan A, B & C. We have multiple outdoor locations but in case of weather, the Brownstone will set up the ceremony in the main event hall. After the ceremony, the guests will be ushered downstairs for a cocktail hour while The Brownstone team “flips” the room to the reception.

Do you allow dogs onsite to play a part in our wedding day?
We love pups but have a few rules we must follow. Dogs are allowed (only with pre-approval) at the ceremony and pictures. Animals, other than service animals, are NOT allowed under roof or near food. Dogs must be on a leash and someone must be responsible for them other than the bride and groom.

What form of payment does The Brownstone accept?
Our preferred form of payment is check.

What time will I have access to the venue to decorate?
You get access to the venue starting at 9:00 am. No guests, family or vendors are able to access the venue prior to 9:00 am the day of the event.

What Brownstone staff will be present on my wedding day? 
The Brownstone staff is available to help you with all your venue specific questions and needs. Please note that the Brownstone staff does not replace the need for additional vendors including but not limited to a full wedding planner, day of coordinator, decorator, florist, caterer, bus staff, DJ, emcee or photographer.  

Venue Coordinator
A venue coordinator will coordinate your 1 hour rehearsal to be held the Thursday prior to your event. On the day of your event, a venue coordinator will be on site throughout the entire day to help answer any questions that pop up. 

Event Assistant
An event assistant will be on site with the venue coordinator to help with tasks such as taking out the trash, cleaning up spills, and attending to any tables and chairs that may need to be moved during the event.

Bartender
Each alcohol beverage package includes one bartender. Additional bartenders can be purchased for each event.

Security Guard
A 3rd party security guard will be present at all events that include the consumption of alcohol.

Alcohol & Bar
Questions

Can we bring in our own alcohol? 
No. We have our liquor license and require all clients to purchase alcohol through the Brownstone. We have multiple packages including an all you can drink option along with a cash bar which can fit within any budget.

Can we bring in our own “getting ready” alcohol?
No. We have our liquor license and require all clients to purchase alcohol through the Brownstone. We have mimosa and beer packages that allow for a few drinks before walking down the aisle.

Can we bring in our own non-alcoholic beverages?
Yes! Feel free to bring in your own non-alcoholic beverages. The Brownstone offers tea, water, lemonade, pop and coffee in our beverage packages if you are interested in purchasing one.

What is your cash bar?
The Brownstone provides the beer, wine, and spirit options for your guests to purchase. The $150 fee goes toward stocking the bar, the bartender and security guard for 5 hours.
This options provides flexibility as guests can put a set amount of money towards a tab, pay for specific type of drinks or provide tickets. We are happy to work with you to find something that fits your budget.

What are your alcohol packages?
Beer & Wine : Includes Chardonnay, Cabernet Sauvignon, White Zinfandel, Pinot Grigio, Red Blend, Moscato, Budweiser, Bud Light, Miller Light, Coors Light, Boulevard Wheat

Beer, Wine & Signature Drink : Includes all of the beer and wine selections as well as two signature drinks. A signature drink includes one  well spirit and up to three mixers. (Example: Rum & Coke, Tequila Sunrise, Whiskey Sour, Margarita)

Well Package: Includes beer & wine selections as well as Kentucky Deluxe Whiskey, J.W. Dant Scotch, Barton Vodka, Barton Gin, Barton Rum, Juarez Tequila

Premium Package : Includes beer & wine selections as well as Jim Beam Whiskey, Crown Royal Whiskey, Dewar’s Scotch, Absolute Vodka, Captain Morgan White Rum, Captain Morgan Spiced Rum, Jose Cuervo Tequila, Aviation Gin, Cordials DeKuyper

Packages are priced per seat/guest and final RSVP is due 14 days before the event. 

Can we set up a second bar? 
Yes, we are happy to set up a second bar on the patios for a cocktail hour or inside the main event hall. 

What is the staffing for a bar package?
If there is alcohol on site, we require a security guard to be present (no exceptions). Each bar package comes with one bartender. Additional bartenders can be added for a set price. 

Planning
Questions

When is the next open house?
Our open houses are held on the first Monday of the month and can be found in the events section of our Brownstone Facebook Page

How will the tables, chairs, etc. be arranged for my sized event?
Suggested Brownstone table layouts are listed above. We will reach out to you to determine your preferred layout prior to the big day!

Can we have fireworks on the property?
Fireworks are not permitted. This includes sparklers. We don’t want to scare the neighbors and we want to keep the fire department happy!

Can vehicles be left overnight?
Yes vehicles can be left overnight. We just ask that they are picked up first thing the next morning.

Are candles allowed?
Yes, candles are allowed as long as the flame is completely contained in a candle holder. Tapered candles and any type of hanging candles will not be allowed for safety reasons.

How far in advance do you need our final headcount?
Two weeks

Are outside snacks and trays permitted?
Outside food and drink is permitted prior to the ceremony. It is not allowed after the start of the event. Please no drinks in glass bottles.

What is the event clean-up process?
The Brownstone will take out all trash and clean the venue at the end of the event. We just ask that you take out all personal belongings. Storing items overnight is not allowed.